About this policy
Altogether Group Pty Ltd and its subsidiaries (we, us and our) provide essential utility services such as water and wastewater services, electricity and central hot water. In some cases we provide our utility billing and related services as agent for a body corporate, owners corporation or other site owner.
We are committed to protecting the privacy of your personal information. Personal information is:
Information or an opinion about an identified individual, or an individual who is reasonably identifiable:
(a) whether the information or opinion is true or not; and
(b) whether the information or opinion is recorded in a material form or not.
We handle your personal information in accordance with the Privacy Act. In the limited circumstances where we may collect health information, if you are medically dependant on services (as provided in our Customer Contract), we also comply with applicable State or Territory legislation.
In this policy, when we refer to ‘Service Providers’ we mean third parties with whom we interact in relation to our services, such as developers, building management committee managers, strata managers, body corporate managers, residential unit/building managers, property managers, facility managers, owners corporations, body corporates, an entity from whom we purchase electricity for on-sale to our customers, relevant energy distributors/network operators and other providers and business partners, including organisations that assist us with billing, meter reading, connections, disconnections, reconnections and repairs, marketing our products or goods or services, debt collection and enforcement, market research, technology, security and data management services.
What kinds of personal information do we collect and hold?
We collect your personal information so that we can provide you with our services, provide information about our services, develop and enhance our services and carry out our activities.
The kinds of personal information we collect include your name, proof of age, contact details, address (billing and supply), information required for identification purposes (such as date of birth, driver’s licence numbers and passport numbers etc), payment details (including credit card or bank account details), development application and property plans (excluding high-rise), whether you are the property owner or a tenant, records of your communications and interactions with us and details of consumption of our services. We may also collect concession eligibility information if it is required in order to provide any concessions.
We also collect credit information and credit eligibility information. Our Credit Information Policy is located here
How do we collect and hold personal information?
We collect your personal information in various ways, including via telephone, our website, hard copy forms or email.
We collect personal information when you communicate with us, for example when you:
We may also collect personal information about you from a Service Provider when that information relates to services provided on our behalf or as agent of a body corporate or other site owner.
In addition, we use call recording as a method of capturing personal information. We use call recording to verify details, and to monitor and train our staff.
Security of your information
We take all reasonable steps to hold your personal information securely.
Generally, we hold your personal information in electronic format. We may store your personal information in electronic format with an information technology provider (which may be located overseas).
We take steps to ensure that all our Service Providers agree to protect the privacy and security of your personal information, and to use it only for the purpose for which it is disclosed to them.
All personal information we receive via our online services is encrypted in transit and stored securely. We also use access controls and other security measures and periodically review and update our security measures in light of current technologies.
We may also maintain paper records containing personal information in secure storage facilities and premises. If you send us a paper form we will store a scanned copy securely in our online system. We will not ask you to email us personal information. Instead we may ask you to attach and upload a scanned copy of the required information via our online support websites.
Information collected by our website cookies and pixel tags is only used to provide statistics about the use of our website and emails and to assist us to improve these services.
What are the purposes for which we collect, hold, use and disclose personal information?
We collect, hold, use and disclose your personal information for the purpose for which it was collected, related purposes that you would reasonably expect, and as permitted or required by law.
Such purposes include:
We may use your personal information for another purpose in limited circumstances such as where:
How and to whom do we disclose personal information?
We may disclose your personal information to our Service Providers and other third parties to carry out activities on our behalf or to provide services to us, including:
We may also disclose your personal information to government and/or regulatory authorities (where required or authorised by law) and to our professional advisers, including lawyers, business advisers and auditors.
How do you obtain access and seek correction?
Generally, we will provide you with access to any information we hold about you on request. In limited circumstances, however, access may be refused if required or permitted by law. For example, you may be refused access to your personal information:
If after you make a request, we refuse to provide you access to your personal information, we will explain why in writing.
We do not charge an application fee to access your personal information, but may charge a reasonable fee for giving you access, including photocopying costs.
If you believe that any personal information we hold about you is incorrect or out-of-date, you should contact us using the contact details below. Where we decide not to make the requested correction, we will explain why in writing.
How can you complain about a breach of the Australian Privacy Principles?
If you have a complaint about how we have handled your personal information, we will deal with the complaint as follows:
If you are not satisfied with our response or determination, you can contact us or raise your concerns with the Office of the Australian Information Commissioner via http://www.oaic.gov.au
How to contact us
If you wish to contact us about the handling of your personal information, accessing or correcting your personal information, or to make an inquiry or complaint, please contact our Privacy Officer by:
Mail: PO Box R455, ROYAL EXCHANGE, NSW 1225
Email: [email protected]
Online: Click here to access the online form and select Privacy as your Query topic
Telephone: 1300 803 803